If you have a paid FontBase Awesome subscription with 2+ seats, you get access to team member management. Every team has one admin, that can login to the website and manage team members, folders, licenses and collections; and as many team members as you have active subscription seats. Team members can only login inside the FontBase app, and can not login on the website. Inside the app, team members have access to all the same features as team admins, except the management features mentioned above. They can login as usual with login and password, or you can set up SSO login for your team by contacting us.
The number of used team member seats and the number of currently logged in team members can be viewed inside the FontBase app, when clicking on your account name/email in the top left corner of the window. It is indicated as "Using X of Y seats", where X is the current number of logged in members and Y is the total amount of your seats.
Adding a team member
You can add new team members on your Team page inside your FontBase account web.fontba.se/account/team. The title at the top of the page will indicate how many team member seats you are using and how many are still available. Click the Add button on the right to start adding a team member.
A window will appear, where you can fill out the member details: name, email and password. When you're done, click Add to create the new team member. Make sure you use a unique email that is not yet added to your team, otherwise you will see an error that the email already exists. Please note: team members do not receive an invitation email with their password, you need to provide the password to them directly.
After a team member is created successfully, they will be able to login into the FontBase app immediately. If they lose their password, it is possible to restore it by clicking Forgot password on the web dashboard at web.fontba.se.
Removing a team member
You can remove a team member at any point by clicking the Remove button on the right side of a team member row. The team member will be removed immediately from your team.
Member groups
Member groups are a way to separate team members into different categories to restrict access to team folders. A group is basically a number of patterns that filter the team members. A group pattern could be a full email or an email pattern, where stars replace some of the parts. For example: john*@company.com will match any johnsmith@company.com, john-baker@company.com, johnny@company.com, john.stewart@company.com and so on. The star can also replace a part of the domain: john@*.com will match any john user for any .com domain, like john@company.com, john@fonts.com, john@typography.com and so on. You can combine multiple patterns and emails inside a single group. By default, every group incudes everyone by using the "*" pattern.
Creating a new group
You can create a new member group at the Team page inside your FontBase account web.fontba.se/account/team. Click the Add button on the right side of the Groups section. A window will appear where you can fill in the details: group name and email patterns. To add a pattern, type it inside the field and press Enter - it will be added to the section below. To remove it, just click on it. When you are finished, press Save and the group will be created.
After a group is created, you can always change its name and email patterns by clicking the Manage button on the right side of the group row. A familiar window will apprear, where you can update the details.
Removing a group
To remove a group, simply click on the Remove button on the right side of the group row. The group will be removed immediately from your team. It will be also removed from any team folder where it was added.